MyConferenceTime.com: Creating the Master Schedule
A master conference schedule makes it easy to copy the schedule to all of the staff who will be using the schedule. (Another option is for each teacher to create his/her own conference schedule.)
Creating a conference schedule was designed to be an intuitive process. Give the schedule a name, specify a few options, then add conferences to the schedule by specifying the dates & times. We have some tutorials available in our help section, or you can send FislerData your conference schedule and we’ll set it up on the site.
Once the master schedule is created, there are details you should consider prior to finalizing it:
- Do you want a comment added for each schedule? Something like “Please select a time” or directions for where the conferences will be held. You can specify a comment by clicking on “edit” when viewing the schedule. [There is also a spot on the main page for general instructions applicable to all which can be edited by clicking on "Main Comment" in the left column.]
- Is there a set time for teachers’ breaks? If so, the time slot can be deleted, or the number of available slots can be set to 0.
- Is there only 1 opening per time slot per teacher? The answer is usually yes unless it’s team conferences or student-led conferences, in which case multiple conferences might be held by the same teacher at the same time.
- Do you want parents to be able to cancel their conference? You can specify a cut-off date for cancellations by click on “edit” when viewing the schedule.
IMPORTANT: You want to make sure everything on the master schedule is exactly how you want it to be prior to duplicating it.
Once you copy it to all of your staff members, any edits will need to be made to each individual staff member’s schedule, not just the master schedule. It’s similar to making a mistake on a sheet of paper and then photocopying the paper; the mistake needs to be corrected on each copy.
We recommend having one or two colleagues look over the conference schedule prior to moving on to the next step.
Return to the set-up steps.